[ Information System Project ] Planning and Selection

Ch.2
Information System Project

📌 Planning and Selection

1️⃣ Describing Project Scope, Alternatives, and Feasibility

2️⃣ Dividing the project into manageable tasks

• Project Manager
  : Requires diverse set of skills Management, Leadership, Technical, Conflict management Customer relations.

• Work breakdown structure (WBS)
  : The process of dividing the project into manageable tasks and logically ordering between tasks.

3️⃣ Estimating resources and creating plan

• PERT ( Program Evaluation Review Technique )
  : Used to analyze project management or to describe tasks including a given completion project.

4️⃣ Representing project plan

• Gantt chart
  : A graphical representation that shows the duration of project tasks.
  
• Network diagram
  : A graphical representation that shows the sequence dependencies between project tasks. ( A critical path scheduling technique )

5️⃣ Developing a communication plan

6️⃣ Determining project standards and procedures

7️⃣ Identifying and assessing risk

• Feasibility Study
  : Provide independent evaluation of all proposed project elements.

  🔻 Operational Feasibility
  🔻 Technical Feasibility
  🔻 Schedule Feasibility
  🔻 Legal and Contractual Feasibility
  🔻 Political Feasibility
  🔻 Economical Feasibility : Cost-Benefit Analysis

  Methods
  ⓐ Present Value Analysis
  ⓑ Break Value Analysis
  ⓒ Cash-flow Analysis

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  Types of Benefits

  ✅ Tangible benefit
  : A benefit from information system that can be easily measured.

  ▪️ Increased sales opportunities

  ✅ Intangible benefit
  : A benefit from information system that cannot be easily measured.

  ▪️ Increased organizational flexibility
  ▪️ Increased employee morale

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  Types of Costs

  ✅ Tangible cost
  : A cost associated with information system that can be easily measured in dollar.

  ▪️ Hardware

  ✅ Intangible cost
  : A cost associated with information system that cannot be easily measured in dollar.

  ▪️ Loss of customer goodwill
  ▪️ Loss of employee morale

  ✅ One-time cost
  : A cost associated with project initiation and development.

  ▪️ New hardware and software purchases
  ▪️ User training
  ▪️ Data or system conversion

  ✅ Recurring cost
  : A cost from the ongoing evolution and use of system.

  ▪️ Application software maintenance
  ▪️ Incremental data storage expense

  ✅ TVM ( Time value of Money )
  : A cost from the process of comparing present cash-flow to future expected returns.

8️⃣ Creating a preliminary budget

9️⃣ Developing a project scope statement

🔟 Setting a baseline project plan

• BPP ( Baseline Project Plan )
  : A baseline project plan (BPP) includes a detailed and high-level description of the proposed system or change, a detailing of the various possibilities along with an overview of management issues. A clearly defined starting point for project plan.
  It contains estimate of project’s scope, benefits, costs, risks, and resource requirements.